Microbicide Trials Network

MTN Travel and Reimbursement Guidelines & Procedures


These guidelines apply to all MTN-related travel unless the traveler has been informed otherwise.


Reimbursements will only be made for approved business travel and for allowable expenses as determined by U.S. government regulations, Magee-Womens Research Institute and Foundation (MWRIF) policies, and/or MTN Travel and Reimbursement Guidelines. The MWRIF business office has sole discretion in determining allowable expenses.


To be reimbursed for out-of-pocket expenses, travelers must complete an MTN Travel Reimbursement Memo (listed at the bottom of this page) detailing the dates and purpose of travel and clearly documenting all expenses related to travel.


The MTN Travel and Reimbursement Memo and accompanying documentation must be submitted within 30 days of travel to:


MTN Travel Management – Chris Rullo

Microbicide Trials Network

204 Craft Avenue, Room A-312 Pittsburgh, PA 15213

Office: 412-641-8933  MTN mobile:  412-807-8062

E-mail: rullcm@mwri.magee.edu


The MTN will process all reimbursements as quickly as possible upon receipt of all necessary information. Typically, checks will be issued and sent to the traveler within 2-4 weeks.


MTN’s Travel and Reimbursement Guidelines are explained in greater detail below. Please review this information carefully prior to travel, taking particular note of which expenses can and cannot be reimbursed. Questions may be directed to Chris Rullo (see contact information above).




Pre-Approval Requirements




Meals and Per Diem


Hotel and Lodging Reimbursement


Car Rental




Summary of Non-meal Related Reimbursable Expenses


Summary of Non-Reimbursable Expenses


Combining Personal Travel with Business Travel


Emergencies During Travel


MTN Travel Reimbursement Memo2016-Oct-25112 KB